Each neighborhood association's agreement with the Office of Neighborhood Involvement requires that minutes be taken at all meetings and copies of minutes be forwarded to their district coalition office for archival. Minutes do not have to be a verbatim transcript of the meeting but shall at least summarize discussion and actions and include the following:
- Members in attendance,
- All actions, including motions, proposals, and resolutions stated in full and their dispositions; and,
- Results of all votes taken, and a summary of minority opinions on all topics on which a vote is taken.
Minutes shall be put in writing and made available to the public, except for minutes from executive sessions, within a reasonable time after the meeting.
Southwest Neighborhoods, Inc. offers archival storage for each neighborhood association's paper and electronic copies of:
- Sign-in sheets
- Meeting agendas
- Meeting minutes
- Articles of Incorporation
- Annual CT-12 form filed with State of Oregon
Neighborhood association board members may access archives using Google Drive. Contact the Southwest Neighborhoods office for more information.
Electronic archives of the SW News newspaper are a available online.
Call the office to discuss options for other archival needs.