Communication Tools for Neighborhood Associations

Electronic Newsletters

Southwest Neighborhoods, Inc. (SWNI) provides neighborhood associations with use of Constant Contact for sending out meeting reminders and announcements:

  • a self-maintained contact list for each neighborhood association
  • assistance with placing a "subscribe" button on website
  • a contract of understanding signed by each volunteer sharing the account

Social Media

Social media accounts like Facebook and Instagram are communication tools that accumulate followers over time. The accounts become valuable assets to a neighborhood association. Southwest neighborhoods, Inc. provides:

  • Assistance with establishing a social media account
  • Administrative ownership of social media accounts to prevent malicious use or loss during volunteer turnover
  • Linking of a Facebook account to Constant Contact for automatic posting of newsletters
  • Assistance in embedding social media streaming content on website

SW News newspaper

Each neighborhood association receives space for a monthly 300-to-500-word article, public meeting notices, photos and event announcements. The free printed newspaper is delivered to subscribers in southwest Portland. The electronic version is posted to the front page of Southwest Neighborhoods, Inc. website and is sent electronically to subscribers of SWNI's monthly e-newsletter.

  • The July edition is mailed to every household in southwest Portland and contains 4 added pages to promote neighborhood association summer events.

Printing and Publishing

  • SWNI includes a commercial printing allowance for each neighborhood association in its annual budget. The budget can be found on the SWNI Board Handbook page.
  • Neighborhood association volunteers have use of office equipment, including a black-and-white copier for meeting materials up to 200 copies per month, 3-hole punch, spiral book binder and laminator for small projects.
  • SWNI staff will assist neighborhood association volunteers with creation of promotional materials.

Custom Domain Name

SWNI offers to pay neighborhood association custom domain registration costs and provide administrative management of the domain.

Website

SWNI maintains a coalition website with pages for neighborhood associations, SWNI Committees, and the SWNI board.

  • Hosting of a subdomain for each neighborhood association's pages
  • DNS forwarding for custom domain names
  • Content updates upon request and when needed to ensure critical content is accurate and up-to-date
  • User account with content update access restricted to a neighborhood association's own content 
  • Technical training
  • Archived backups of website content and disaster recovery

Presentation tools

The following presentation tools are available by reservation. Call the Southwest Neighborhoods, Inc. office (503) 823-4592.

  • Overhead projector
  • Laptop
  • Whiteboard and markers
  • Audio recorder

Neighborhood Association Large Map

The Office of Neighborhood Involvement provides a large neighborhood map to each neighborhood association, laminated upon request.

Neighborhood mailings

SWNI includes a postage allowance for each neighborhood association in its annual budget. The SWNI budget can be found on the SWNI Board Handbook  page. 

Google for Nonprofits G Suite

A Google for Nonprofits grant to Southwest Neighborhoods, Inc. allows SWNI to provide neighborhood associations with a custom email server and G Suite tools for communications, storage and collaboration:

  • E-mail accounts for your custom domain (ex: username@yourdomain.org)
  • Google Drive
  • 30GB of cloud storage per account
  • Google DocsForms, Sheets and Slides
  • Google Calendar
  • Google Groups
  • Google Hangouts

Mailing address and phone number

Neighborhood associations may use the Southwest Neighborhoods, Inc. phone number and mailing address. Deliveries are held at the SWNI office for pickup. Documents may be scanned and emailed upon request.

Event Calendars

Southwest Neighborhoods, Inc. promotes neighborhood association meetings and events in the SW News newspaper, the Southwest Neighborhoods Calendar on the coalition website, the SWNI monthly e-newsletter and on the City of Portland's online events calendar and email notification system.