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HNA Meeting Minutes for April 3, 2019

Hillsdale Neighborhood Association Meeting

April 3, 2019

Hillsdale Library

14 Attending, including 8 Board Members

Don Baack

Barbara Bowers

Glenn Bridger

Joan Hamilton

Leslie Pohl-Kosbau

Andrea Wall

William Reese

Eric Wilhelm

Action Item 2019-4-3-1: Andrea Wall moved that the HNA authorize the President to sign a letter of support for the SW 25th Right-of-Way Community Trail Project, as part of an application to Portland Metro for a Nature in the Neighborhood Grant to complete the Trail. The Motion was seconded and passed 7-0-1.

Action Item 2019-4-3-2: Eric Wilhelm moved that the vote for Vice President be postponed until the upcoming Board Meeting on April 11. The Motion to defer the vote was seconded and passed 6-0-2.

Action Item 2019-4-3-3. Glenn Bridger moved that a Special Meeting of the Board be scheduled for April 11 at the Watershed Community Room, 7-9 pm to finalize the vote on the Vice President position and to discuss other pending business. The Motion was seconded and passed 7-0-1, and the Agenda for the meeting approved 6-0-2.

Action Item 2019-4-3-4 Don Baack moved that the HNA send a letter to the PBOT Director Chris Warner and Commissioner Chloe Eudaly regarding five specific actions to address safety needs in a project underway to improve the Beaverton Hillsdale Highway high crash corridor. The Motion was seconded and passed 7-0-1.

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The meeting began at 6:35 pm. Joan Hamilton chaired.

Members introduced themselves.

The Board agreed to defer approving the Minutes until the following meeting to allow members sufficient time for review.

Changes to Board Meeting Agenda

Glenn introduced a procedural Motion to modify the Agenda for the current meeting. For the Board portion of the meeting, Glenn wanted to replace the existing items with the following:

1 – Filling the vacant Vice President position

2 – Scheduling a Special Meeting of the HNA Board to conduct HNA business

3 – Setting an Agenda for the Special Meeting

4 – Reviewing Beaverton Hillsdale Highway Improvements (30th Ave to 39th )

5 – Addressing Advisory Motion regarding signs passed at March Meeting

6 – Providing background on PedPDX report in preparation for future discussion

The Motion was seconded and passed by voice vote. 

BES Sewers Update

Ben McLean, of Lois D. Cohen Associates, returned to the HNA to provide an update on the Hillsdale South Sewer Rehab project. The project is part of a larger, citywide sewer improvement project initiated six years ago to address the “worst two percent” of pipes in Portland that are “most likely to fail within ten years.”

Ben distributed a flyer, “Hillsdale South Sewer Repair Project, Design Update, February 25, 2019.” He emphasized that residents should sign up to receive email updates on the project at: www.portlandoregon.gov/bes/Hillsdale. Key points of the presentation included the following.

  • 1.7 miles of pipe are due to repaired in the area designated “Hillsdale South” (see map at web site just mentioned).
  • The project design is 90% complete.
  • Over the next few months the city will be soliciting bids from contractors for the work, which is expected to begin October 2019 and to proceed for 14 months.
  • PBOT and BES are cooperating regarding PBOT’s ongoing Capitol Highway renovation, so that when PBOT opens pavement, BES will be able to access the sewer pipes opportunistically.
  • If residents or business owners are worried that the project could potentially impact an event they expect to hold, they should contact Ben or Joe Tursi at Joe.Tursi@portlandoregon.gov.
  • For “open-cut” approaches to pipe, affected community residents can expect to receive a post card notice several weeks in advance.
  • Anyone working in the Right of Way (including PBOT) is required to “provide safe and connected pedestrian and bike space.”

 

Announcements

Joan passed around copies of signup sheets for a Community Flyer outreach campaign, to attract new HNA members, and for a Nominating Committee to solicit and help qualify candidates for upcoming Board seats.

Joan mentioned that the May schedule will not include an HNA General Meeting. Instead, separate meetings of individual committees will be scheduled.

Don gave an update on the Working Group exploring options for the connection between Gibbs and OHSU, on which he serves. The Group appeared to be moving toward the option of a funicular, or “inclined elevator,” as a less expensive alternative to a tunnel, Don said. Discussions are still preliminary.

Rick Sieffert announced that the Usual Suspects would meet on Saturday (April 6) at

9 am for an hour to remove trash at the town center. Also, the Hillsdale Community Foundation and other groups would be sponsoring an Easter Egg Hunt at DeWitt Park on Easter Day (April 21) at 1 pm. 

Andrea, Coordinator of the SW 25th Right-of-Way Community Trail, asked the HNA to sign a letter in support of her grant application to Portland Metro for a Nature in the Neighborhood Grant to complete the Trail. She Moved that the HNA authorize the President to sign the letter of support. The Motion was seconded and passed 7-0-1.

Presentation by ReFIT: Remodeling for Independence Together

Aaron Stevens and Domenica Gonzales described their organization’s work and fielded questions.

Aaron is a Hillsdale resident who works for R&H Construction and is a Board Member of ReFIT, and Domenica is a social worker working for ReFIT.

  • ReFIT is a non-profit, founded in 1997 by a disabled contractor.
  • ReFIT helps people with mobility challenges and limited financial resources to remodel their homes to achieve greater independence and safety.
  • ReFIT serves residents of Clackamas, Multnomah, and Washington Counties.
  • The organization’s work spans simple fixes like grab-bar installations to front-door ramps and full bathroom remodeling to ADA standards.
  • The website is https://refitportland.org
  • ReFIT staffs only one employee, an Executive Director, who works part time.
  • All contractors donate their time, while ReFIT pays for the materials. Some contractors donate materials as well.
  • All donations go directly to the remodeling projects.
  • Monthly donors can get a ReFIT tee shirt.
  • Volunteers are needed for the projects themselves—especially contractors—as well as for ReFIT committees (finance, governance, communications, events, and grant-writing). 
  • The organization is small and completes about 20 projects per year.
  • ReFIT’s funding, so far, comes mostly from fundraising events.

 

Andrea shared that while working as a homecare occupational therapist, she called on ReFIT from time to time to help patients compromised by strokes who needed to cope with leaky roofs or other home problems and ReFIT made a great difference to them in helping them stay in their homes.

The General Meeting adjourned, and the Board Meeting commenced.

Board Meeting

Vice President position. Glenn nominated Don Baack to fill the vacant Vice President position. Joan asked for additional nominations. There were none. Glenn moved to close nominations. His Motion was seconded (by Don), and the Motion to close nominations passed 7-0-1.

Rick expressed the concern that the present vote had not been adequately publicized. Agreeing with Don and Glenn, Joan pointed out that the “Nomination and Possible Election of Vice President” was in fact on the current Agenda.

Eric moved that the vote be put off until the upcoming Board Meeting on April 11. The Motion to postpone the vote was seconded and passed 6-0-2.

Special Meeting on April 11

Glenn moved that a Special Meeting of the Board be scheduled for April 11 at the Watershed Community Room, 7-9 pm to finalize the vote on the Vice President position and to discuss other pending business, including a SWIM project (BP 16 on Terwilliger), evaluating a PedPDX Draft Report, and planning Land Use Meetings on the RIP—all items Glenn proposed be included on the agenda for this upcoming meeting.

Rick cautioned that the Board should not hold meetings at odd times, on varying dates and at different venues in ways that could make it difficult for general membership to track and attend.

Glenn said that the upcoming meeting would be publicized immediately so as to provide the minimum 7 days notice of a public meeting and that it would be open to the general membership to attend.

The motion to schedule the meeting was seconded and passed 7-0-1.

Joan agreed to contact Rick Meigs to post the meeting notification along with Glenn’s proposed Agenda, including the just-mentioned items, within 24 hours. Will (writing) asked for a vote on the proposed Agenda, which passed 6-0-2.

Letter on Improvements to Project on Beaverton-Hillsdale Highway high crash corridor

Don moved that the HNA write a letter to the PBOT Director Chris Warner and Commissioner Chloe Eudaly regarding action to address safety needs in a project currently underway to improve the Beaverton Hillsdale Highway high crash corridor. The letter would include the following requests:

  1. Build sidewalk along the south side of Beaverton Hillsdale Highway from 39th east to 3700 where the existing bus stop is located (approximately 500 feet).
  2. Add sidewalk on Dosch Road from Beaverton Hillsdale Highway to the entrance to the Portland Christian Center entrance on the east, and on the west, north to Flower Terrace built on top of existing asphalt.
  3. Build sidewalks on the gaps in the existing sidewalk from Dosch Road to 18th on the north side of Beaverton Hillsdale Highway.
  4. Add a pedestrian crossing signal and striping across Beaverton Hillsdale Highway on the west side of the intersection at Dosch Road and 30th.
  5. In all locations, including Dosch Road, if a separate pedestrian facility is not to be provided, mark the bike lane as a combination bike lane and pedestrian route.

 

The Motion to write the letter was seconded and passed 7-0-1.

The meeting adjourned at 7:45.