Board Handbook | Southwest Neighborhoods, Inc.

Governance

Southwest Neighborhoods, Inc. Bylaws May 24, 2017
Articles of Incorporation (April 23, 2014)
Whistleblower & Retaliation Acknowledgment (Each board member is required to sign this form annually)
Racial Equity Policy (Draft)
Document Management Policy (March 1, 2011)
Financial Management Policy (March 27, 2013)
Fiscal Administration Policy (April 25, 2012)
Fiscal Sponsorship Policy (April 25, 2012)
Public Information/Involvement Contracts (November 19, 2008)
Personnel Policy (May 23, 2012)
Personnel Performance Evaluation Form (September 11, 2011)
Check Request Form (PDF)

Agreement with City of Portland

Committees

Southwest Neighborhoods, Inc. O rganizational Chart 2018
Standing Committee Rules (April 23, 2014)
Standing Committee Roles and Responsibilities (October 17, 2008)
Nominating Committee Procedures

Committee Action Plans

Equity and Inclusion Action Plan FY 2017-2018
Land Use Action Plan FY 2017-2018
Parks & Community Centers Action Plan FY 2017-2018
Public Safety Action Plan FY 2017-2018
Schools Action Plan FY 2017-2018
Transportation Action Plan FY 2017-2018
Watershed Action Plan FY 2017-2018

Planning

Board's 2017 Year at a Glance

Southwest Neighborhoods, Inc. is obligated to submit an annual plan to the City of Portland identifying actions that will be implemented to fulfill deliverable requirements in the following areas:

outreach and communication
organizational support
advocacy support
training and skill building
participation in ONI programs
neighborhood small grants program
maintain accessible office in the community
document management

Refer to grant agreement for more details regarding the deliverables in each category.

Financials

Financial Controls Policies and Procedures for Small Nonprofit Organizations (From Cindy Cumfer's website). Download the docx version.

Application forms and instructions for Fiscal Sponsorship and Fiscal Administration are located above, under Governance.

Budget

Operating Budget FY 2017-18 (June 28, 2017)
Operating Budget FY 2016-17 (May 27, 2016)
Operating Budget FY 2015-16 (revised Sept 24, 2015)
Operating Budget FY 2015-16 (May 27, 2015)
Operating Budget FY 2014-15 (May 28, 2014)
Operating Budget FY 2013-14 (May 22, 2013)
Operating Budget FY 2012-13 (May 27, 2012)

IRS Reporting

Resources

Southwest Neighborhoods, Inc. Resources for neighborhood associations
Resources on the Oregon Department of Justice nonprofit resources website:
- Guide to Nonprofit Board Service in Oregon
- 20 Questions that Directors Should be Asking
Nonprofit VOTE website contains resources on:
- 501(c)(3) permissible activities
- Nonprofits and ballot measures
City of Portland Office of Neighborhood Involvement
- City of Portland code, Chapter 3.96 Office of Neighborhood Involvement and specifically, 3.96.040 Functions of District Coalitions:
  A District Coalition shall:
  1. Provide training and orientation, information and support services to Neighborhood Associations within the areas of Neighborhood Associations served;
  2. Facilitate communication between people and government;
  3. Promote public participation within the areas of Neighborhoods served on issues of livability, safety and public policy;
  4. Promote, encourage and support the participation of members of diverse communities within the areas of Neighborhoods served;
  5. Administer contracts or memorandums of understanding and operate the District Coalition in accordance with the adopted Standards; and
  6. Abide by the Standards established by the Office of Neighborhood Involvement.
- Information on ONI Standards, City Code 3.96
- Standards for Neighborhood Associations, District Coalitions, Business District Associations, And the Office of Neighborhood Involvement, Adopted by Resolution 36329 by Portland City Council on July 13, 2005
- Training Opportunities