Communication Tools for Committees

Committee Website

Southwest Neighborhoods creates website pages on swni.org for each of our board committees. Committees designate a content editor. Southwest Neighborhoods staff will provide training and update committee websites upon request. In addition to committee pages on the SWNI.org website, committees may use a SWNI-managed Google account to build their own public site or internal hub for committee members using Google Sites.

Committee Newsletter

Each committee has a self-subscribing email contact list. Committees may designate a volunteer or request staff to send out newsletters, for example meeting reminders and committee updates. 

Committee Events

Committee events are advertised on the committee website, on the Southwest Neighborhoods website front page and online calendar, on the city of Portland online calendar and in the SW News newspaper. Southwest Neighborhoods provides additional support such as creation and printing of promotional flyers, event supplies, collection of funds at events and event venue reservations at the Multnomah Arts Center.

Committee Chair Google Accounts

Committee chair email addresses are published in the SW News newspaper and on committee web pages. Email may be forwarded to the committee chair's personal email address or committee chairs may take ownership of the committee chair Google account.

Committee Google Group

Google Groups facilitate committee communications, collaborations and discussions. A single email address is used to send to all committee members.  Committee group email is archived on the Google Group web page, accessible by committee members. Group members have permissions to update the group's Google Drive and view archives.

Committee Google Drive

Committee folders are located on the Southwest Neighborhoods, Inc. Google Drive for storing and sharing documents amongst the committee members. A view-only sub-folder contains the committee's electronic archives managed by Southwest Neighborhoods.

G Suite

Committee chairs have access to more G Suite apps, including Calendar, Hangouts, Docs, Sheets, Forms, Slides, Sites and Keep. Learn more at the online G Suite Learning Center. Contact sharon@swni.org for training.