Fiscal Services for Neighborhood Associations

State of Oregon Registration and Annual Reports

Our Neighborhood Associations are registered as Nonprofit Corporations with the Oregon Secretary of State Corporation Division and must renew annually to keep their corporation active. Southwest Neighborhoods, Inc. (SWNI) staff prepare and submit the Annual Report and payment each year on behalf of each neighborhood association before the due date (which is determined by the Neighborhood Association's Date of Incorporation). 

Our Neighborhood Associations are also registered with the Charitable Activities Section of the Oregon Department of Justice and must submit an Annual Report containing information about their assets and revenues. This annual Form CT-12 is also prepared and submitted with payment by SWNI staff by the due date (May 15th for NA's with a January through December fiscal year; November 15th for NA's with a July through June fiscal year) on behalf of each neighborhood association. 

Insurance

SWNI provides Officer and Directors insurance to neighborhood association board members and umbrella insurance for approved neighborhood association sponsored events.

Fiscal Sponsorship

Fiscal sponsorship allows neighborhood associations use of 501(c)3 tax-exempt status for donations. SWNI provides monthly balance and transaction detail reports, an online fundraising platform and assists with collection of credit card donations at events.

View the SWNI Fiscal Sponsorship Policy, including an Application (PDF, revised April 25, 2012).

Fiscal Administration

SWNI Fiscal Administration Policy (PDF, revised April 25, 2012)

Best Practices

Financial Controls Policies and Procedures for Small Nonprofit Organizations, from Cindy Cumfer's website. Download the docx version.

Forms

Fiscal Tracking Disbursement Sheet